Guidelines on eligibility and applying for Recycling Victoria Innovation Fund – Round 1 grants.
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This grant closed on 15 February 2021. View the fund recipients.
The Recycling Victoria Innovation Fund (the Fund) supports collaborative projects between individual businesses, industry groups and associations, charities and/or research institutions to identify opportunities, apply and scale-up circular economy business models and practices. The projects may also include government or local government organisations or other not-for-profit organisations including community groups/associations.
Round 1 of the Fund is delivered via two streams.
Stream 1: Food Innovation – grants of between $75,000 and $150,000 each ($1:$1 co-contribution) for collaborative partnerships that identify opportunities and apply innovative circular economy business models and practices for food waste or for the food sector.
Stream 2: Collaborative Innovation – grants of between $150,000 and $450,000 each ($1:$1 co-contribution) for collaborative partnerships that identify, develop and/or scale-up innovative circular economy business models and practices. The projects need to address systemic barriers with innovative thinking and practice.
The Fund involves a competitive, merit-based application process. Applications open Friday 20 November 2020 and must be submitted by 3pm, Monday 15 February 2021. Late applications will not be accepted unless exceptional circumstances apply.
All projects must be completed by May 2024.
Recycling Victoria: A new economy (PDF, 1.7MB) is a 10-year policy and action plan that will transform how our economy uses materials.
The policy will assist business to generate less waste through:
This will create value for Victorians through increased access to circular economy products and services, new local jobs and increased circular economy skills in the workforce.
The Fund is a key component of the Circular Economy Business Innovation Centre that is established through Recycling Victoria. The Fund will provide $2.9 million funding over four years to stimulate the identification and development of innovative circular economy opportunities for businesses in Victoria. These opportunities will address priority materials and sectors and general circular economy outcomes aligned to the principles of designing out waste and maintaining produce and material value for longer.
The Fund seeks to support collaborative initiatives to overcome systemic barriers to the development of a circular economy in Victoria, including design of products and materials, industry or supply chain issues and economic viability.
The objectives of the Fund is to enable innovative and commercial solutions that deliver the following for Victoria:
Each application must have:
for the purposes of establishing a Collaborative Partnership. The Collaborative Partnership will need to be demonstrated by a formal agreement between the parties that outlines the governance arrangements and roles of each party.
For both streams, up to 80% of the co-contribution can be in-kind. The type of in-kind contribution must be clearly specified in the application.
The Fund will support collaborative projects that meet the stated grant objectives (refer to Section 2.1).
Project activities may be focused on:
Projects may be focused on:
Projects funded under Stream One must deliver on at least one of the following:
We fund costs that are directly related to the project. Types of expenditure that may be included are:
Funding will not be provided for projects that:
Funding will not be provided for the following costs:
Applicants must meet all the following compliance criteria to be considered for progression to eligibility. These will be assessed on a pass/fail basis.
Applicants are not able to be funded if they do not meet the eligibility criteria. Applicants cannot progress to merit assessment unless all eligibility criteria are met.
To be eligible for funding applicants must:
The Lead Applicant must:
The project must:
Stream 1 projects must focus on food waste prevention and deliver on at least one of the below:
The Collaborative Partnership will need to be demonstrated by a formal agreement between the parties that outlines the governance arrangements and roles of each party. The formal agreement must either be in place or be finalised before commencement of the project.
The program involves a competitive, merit-based application process. Eligible applications will be assessed against the following assessment criteria:
What materials, products and/or services are targeted by your project?
What project activities will be undertaken and what outputs provided?
Identify the sector and/or supply chains the project will engage.
How will the project provide the following for Victoria?
For Stream 1 only – How will the food waste prevention project deliver at least one of the below:
Who will deliver the project? List all the Project Partners and their roles.
Outline the Lead Applicant’s experience in delivering a Collaborative Partnership.
Outline the Lead Applicant’s and Project Partners’ experience relevant to the project.
What are the resources and capabilities the Lead Applicant and each Project Partner will contribute to the project?
What formal agreement does the Lead Applicant have with the Project Partners to complete the project?
Demonstrate how government support would contribute to the outcomes of the project that may otherwise not be achieved.
How does the project adopt a new approach to address one or more systemic barriers including but not limited to design of products and materials, industry or supply chain issues and economic viability?
What benefits* will the project have for:
*The following benefits must be addressed in this response (others may also be included):
What are the governance arrangements between the members of the Collaborative Partnership?
How will the project be delivered?
Has an agreed project plan been developed?
Are there established realistic and achievable delivery timelines?
What risk management strategies and practices are in place for the project?
What are the monitoring and evaluation processes proposed, including proposed innovation, circularity and environmental indicators and metrics (for example, reduction in waste generated, greenhouse gas emissions reduction)?
Describe how intellectual property will be managed between the Project Partners and how the outputs of the project will be shared with the broader Victorian community.
Detail how the project is financially viable.
Value for money (Non-weighted)
Demonstrate how the funding requested provides value for money for Victorians.
A risk-based approach will be used to assess the applicant’s social, economic and environmental risks in relation to the project. This assessment will include the applicant’s Related Entities and may include Project Partners.
Applicants (and their Related Entities and if applicable their Project Partners) should:
Assessment of satisfactory level of risk will include but not be limited to SV’s consideration of:
SV may conduct due diligence checks on the Project Partners involved in the delivery of the project. The applicant must ensure that any Project Partners(s) agree to cooperate with this requirement and will provide information at SV’s request.
SV reserves the right not to award funding to applicants where the due diligence risk (including that of Project Partners) is unsatisfactory or not able to be managed.
Successful applicants approved for funding must:
Please note: these timelines are indicative only and may change.
Applications open – Friday 20 November 2020
Applications close – 3:00 pm, Monday 15 February 2021
Notification of outcome – SV will provide applicants with updates about the progress of their applications as much as possible but cannot provide a definite approval /announcement date.
Funding agreements established – August 2021
Projects commenced – August 2021
Project completed – May 2024
Applicants should review and follow these steps:
Submitting your application:
The Information bulletin contains our responses to questions not addressed on this page and will be regularly updated.
To read our responses, view the Information bulletin.
At our information sessions, we go through the fund and answer participants’ questions about it.
Past sessionsView the Information bulletin for:
Future sessionsTo check if there is a session coming up, see Events.
Email firstname.lastname@example.org with Recycling Victoria Innovation Fund in the subject line.
Alternatively, for more information, view the Information bulletin.
These are the definitions of the terms used in this Guidelines.
Circular economy: The Recycling Victoria policy describes a circular economy as:
“A circular economy continually seeks to reduce the environmental impacts of production and consumption, while enabling economic growth through more productive use of natural resources.
It allows us to avoid waste with good design and effective recovery of materials that can be reused.
It promotes more efficient business models that encourage intense and efficient product use, such as sharing products between multiple users, or supplying a product as a service that includes maintenance, repair and disposal.
The value people obtain from the resources used to create goods and services increases.
It transforms our linear economy mindset—take, use and throw away—and fosters innovation and productivity that invigorates existing businesses and creates new ones, delivering more jobs and more growth for local, regional, state and global economies.”
Charity: A Charity is an organisation that is not-for-profit and has only charitable purposes that are for the public benefit.
A Charity must not be an individual, political party or government entity, and be registered on the Australian Charities and Not-for-profits Commission Charity Register.
Co-contribution: The project’s required Financial Contribution or In-kind Contribution to the total project income. Co-contribution can be provided by the Lead Applicant and/or the Project Partners.
Collaborative Partnership: A relationship established for the purposes of meeting common project objectives and outcomes.
Collaborative Partnerships will need to be demonstrated by a formal agreement between the partners that outlines the governance, financial and intellectual property arrangements and roles and responsibilities of each party. A formal agreement must either be in place or be finalised before commencement of the project.
Direct Jobs: Actual new full-time positions created by your business. This can include training or upskilling of employees who would otherwise be made redundant through the implementation of your project.
Environmental, Safety or Workplace Breach: An environmental or safety breach is any past or current prosecution, reportable incident, investigation, notice, penalty, warning, regulatory intervention or enforcement action from the Environment Protection Authority (EPA), Victorian WorkCover Authority (WorkSafe) or Fair Work or failure to comply with any environmental, safety and workplace laws.
Environmental and Safety Laws: Environmental and safety laws are the Occupational Health and Safety Act 2004, Environment Protection Act 1970 or any other legislation, regulation order, statute, by-law, ordinance or any other legislative or regulatory measure, code, standard or requirement relating to the protection and safety of persons or property or which regulate the environment including laws relating to land use planning, pollution of air or water, soil or groundwater contamination, chemicals, waste, the use, handling, storage or transport of dangerous goods or substances, greenhouse gas emissions, carbon trading, or any other aspect of protection of the environment.
Financial Contribution: The applicant’s monetary contribution to the total project income or financial investment in the project.
Full-Time Equivalent Employees (FTE):
The hours worked by one employee on a full-time basis.
The calculation is used to convert the hours worked by several part-time employees into the hours worked by full-time employees. For example, you have three employees working the following - 40, 40 and 20 hours per week giving you 100 hours per week in total.
Assuming full-time hours are 40 hours per week, your full-time equivalent calculation is 100 hours divided by 40 hours which equals 2.5 FTE.
Indirect Jobs: Jobs created by other businesses that come into existence due to the economic growth of your business.
Individual Business: A commercial enterprise seeking to generate profit through its activities, including Social Enterprises.
Industry Group: An industry peak body, representative industry association or group, or an industry-owned Rural Research and Development Corporation (industry-owned companies).
In-kind Contribution: An in-kind contribution is a contribution of a good or a service other than money.
In-kind contributions may include, but are not limited to:
The following activities cannot be considered in-kind contributions:
Lead Applicant: The Lead Applicant is the listed applicant for the purposes of an application and is responsible for all details in the submission of an application. The Lead Applicant will be responsible for the contractual obligations of the funding agreement with Sustainability Victoria if successful for grant funding.
The Lead Applicant is also responsible for managing the project outcomes and deliverables of the Collaborative Partnership.
Other Not-for-profit Organisation: An organisation that provides services to the community and does not seek to generate profit through its activities (either direct or indirect). For the purposes of this grant program, the definition of Other Not-for-profit Organisation does not include a Charity or an Industry Group.
Project Partner: Organisation/s in a Collaborative Partnership with a Lead Applicant that have a critical role in the project and a formal commitment to delivering the support required to ensure the project’s success.
The role of Project Partners will need to be demonstrated by a formal agreement between relevant parties and will outline the roles and responsibilities of each party, such as governance, financial or intellectual property arrangements. A formal agreement must either be in place or be finalised before commencement of the project.
Related Entities: Entities which are related to the applicant and includes:
Related Persons: Related Person means a director, officer, employee, agent, board member or contractor of the applicant or a Related Entity.
Research and Development (R&D): R&D activities are experimental activities that are conducted to generate new knowledge or the use of existing knowledge in creative and new ways (including about creating new knowledge or improved materials, products, devices, processes or services).
Research Institution: A Research Institution can be a tertiary education institution, a government agency established for the purpose of research, a Cooperative Research Centre, an Institute or Centre for Research or a privately owned and accredited research facility. Consultancies are not considered to be research institutions for the purpose of this grants program.
Social Enterprise: A social enterprise is an organisation that is driven by a public or community cause, be it social, environmental, cultural or economic. A social enterprise derives most of their income from trade, not donations or grants, and uses the majority (at least 50%) of their profits to work towards their social mission. A social enterprise is considered an Individual Business for the purposes of this grants program.
Workplace Laws: Workplace laws are the Fair Work Act 2009, or any other legislation, regulation order, statute, by-law, ordinance or any other legislative or regulatory measure, code, standard or requirement relating to the provision of fair, relevant and enforceable minimum terms and conditions for all persons and to prevent discrimination against employees.